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When a candidate enters Shortlist, send the phone-screen request. When they drop out of Phone screen at 14 days, send the let’s-stay-in-touch note and tag them silver-medal. The trigger is the state change, the timer is the wait between steps. Templates are markdown. Variables are typed: so the email doesn’t say “Hi {{first_name}}”.
included in Recruiter seat · unlimited sequences · per-org sending domain
Subject: "{{candidate.first}} · TKT-204 · phone screen?" · body: 3 lines · markdown · unsubscribe footer auto.
Pauses if the candidate replied. Pauses if the candidate moved to Phone screen. Both cases caught automatically.
Subject: "still up for a 25-min screen?" · body: 2 lines · drops the link · keeps the same thread (References: header).
Subject: "no worries · stay in touch?" · tags the candidate `silver-medal` and adds them to the silver-medal re-engage sequence at 180d.
Variables in templates have types. {{candidate.first}} is required. {{posting.title?}} is optional with a fallback. The template render is checked before send: we don’t send the “Hi there,” version even once.
---
subject: "{{candidate.first}} · {{posting.title}} · 25-min screen?"
to: "{{candidate.email}}"
from: "{{recruiter.email}}"
reply_to:"{{recruiter.email}}"
---
Hi {{candidate.first}},
Saw your run on {{scenario.title}} -- nice diagnosis on the
SMTP banner. We'd like to do a 25-minute phone screen.
Calendar link: {{recruiter.cal_link}}
Talk soon,
{{recruiter.first}}| at | candidate | step | outcome |
|---|---|---|---|
| 2025-04-22 14:02 | Devon P. | 01 · enter shortlist | sent |
| 2025-04-22 14:03 | Aisha O. | 01 · enter shortlist | sent |
| 2025-04-25 09:00 | Aisha O. | 02 · wait 3d | paused · reply |
| 2025-04-25 09:00 | Devon P. | 03 · bump-1.md | sent |
| 2025-04-25 12:14 | Devon P. | - | replied · sequence ended |
Sequences run on your behalf, so we keep the receipts. Audit log per sequence, per candidate. CSV-exportable. Filterable by outcome (sent · paused · skipped · bounced · replied · unsubscribed). When a candidate writes asking “did your system email me three times?” you can answer in five seconds.
Stage-triggered sequences fire on the event that matters. Clock-based ones rarely earn their slot.
from product brief · 2026private beta · no credit card · sandbox in under a minute